Can the AI send something without us?

No. Every message, offer, reminder and post waits for a signature from someone on your team who has the right to sign it.

Does Pionyra check our approvals with KHDA?

No. You declare them. Pionyra then refuses any action that needs a missing or expired one, and keeps the record.

Can it answer applicants in Arabic?

Replies are drafted in the language the applicant wrote in, Arabic or English. The workspace itself is in English today.

Do we have to change our academic system?

No. Pionyra stops at enrolment and payments. Timetables, attendance and grades stay where they are.

Admissions, fees and KHDA approvals, for private training institutes in Dubai

Every applicant has a reply ready by 8 a.m.Every word signed by your team.

Pionyra writes your institute’s replies, reminders, offers and fee notices overnight, from your catalogue and your approved fees. A person on your team signs each one. The register keeps who, what and when.

Apply for the founding pilot See a morning, below

Private beta · a few founding institutes · demo data shown

The Today screen of the demo institute: 16 decisions waiting, four missions running

Every enquiry, answered the same morning

The reply is written overnight. You read it and sign it at 8.

Every file names what is missing

No generic “please complete your application”.

Nothing leaves without its approval

An expired KHDA approval holds the ad, not your team.

One enquiry, one morning, as it happens.

Monday, 05:51. Layla asks about the MBA on WhatsApp. This is what happens next, in the demo institute.

05:51 · MondayLayla writes on WhatsAppEnquiry · MBA, January intake
Hi, what are the fees for the MBA and when does the next intake start?
07:44Admissions AI writes the replyFrom your catalogue and your approved fee schedule
Dear Layla, thank you for your interest in the MBA. The January intake starts on 11 January and applications close on 15 December. Tuition is…
08:02Sara reads it and signsHead of admissions · from her phone
Approve and send
08:02Sent, and written in the registerWho prepared it, who signed it, when it left
07:44 Reply prepared · Admissions AI — 08:02 Signed · Sara K. — 08:02 Sent · WhatsApp

Without Pionyra, this reply waits until someone has time. With it, the only thing waiting is a signature.

Sign from the phone, between two meetings.

Three screens. Everything the head of admissions does before her first meeting, and nothing she does not decide herself.

08:00 — TodayFour decisions, sorted by what it costs to wait.

08:01 — Read the real messageAnd the three checks that make it safe to send.

08:02 — Sign, then the next oneThe stamp, the register line, and the next decision without going back to the list.

Admissions, by intake and by seat.

Every applicant, their stage, who owns the file and what is prepared next. The intake’s progress against its seats, always in sight.

Board and list, filtered by what waits on you
Documents required by each programme, with expiry dates
Reasons you lose applicants, counted

BBA · September 202623 of 40 seats · closes Friday

96
Enquiries: 58
Applied: 44
Complete: 38
Interviews: 35
Offers: 23 / 40
Enrolled

The KHDA gate, built into every send.

You declare your permit, programme approvals, fee schedules, fee notifications and advertising approvals once. Anything that needs a missing or expired one is prepared, held, and shown with what it blocks. Pionyra checks nothing with KHDA on your behalf; it keeps the record of what you declared, and when.

Training institute permit: renewal filed 30 days before expiry
Programme approval: per programme
Approved fee schedule: every offer, every fee mention
Fee notification: before a fee is published
Advertising approval: per campaign, 3 months

Marketing AI · Instagram post · MBA January launchToday 06:10

Publication held

The KHDA advertising approval for this campaign expired on 18 September. Your post is kept as prepared. Declare the new approval to publish.

Applications for our January 2027 MBA intake are open. Evening classes, Dubai campus, KHDA-permitted programme. Book a call with our admissions team — link in bio.

KHDA approval referenceValid until

KHDA approval required before publishing

Six AI roles, one team you supervise.

You don’t pick an agent. Ask Pionyra; the right role takes it, and says so.

Admissions AI

Replies, document reminders, interview invitations, offer letters.

Never decides an admission, promises a visa or a scholarship.

Bursar AI

Deposit and instalment reminders.

Never grants a discount or an extension.

Marketing AI

Campaign posts, emails and open-day invitations, from your catalogue only.

Never advertises a programme or a fee without its approval.

Content AI

Visuals and brochures in your institute’s look.

Never invents a result, a ranking or a placement rate.

Compliance AI

Holds every gate; prepares your permit renewal ahead of the date.

Never claims to check anything with KHDA for you.

Director's Office AI

Routes each request to the right role and follows it to the end.

Never acts without a signature from your team.

Every signature, on record.

Who prepared it, who signed it, when it left. When KHDA or a client company asks, the answer is already on file, and exportable.

Each teammate's role decides what they may sign: replies, offers, fee reminders or campaigns.

Works with what you already use

Gmail
Outlook
WhatsApp Business
Instagram
LinkedIn
Google Calendar

06:10Publication gate holds 3 MBA January posts
07:44Admissions AI prepares a reply to Layla H.
08:02Sara K. signs off. Sent by WhatsApp.
08:11Sara K. signs off 12 instalment reminders
09:14Sara K. records a payment · Hamdan Al M. · AED 5,000
09:30Hamdan Al M. enrolled · student record created

The founding pilot. Sixty days on your real intake.

What you get

A 60-day founding pilot: the full platform at a founding rate, with guided setup and one measurable workflow included.
Direct access to the founder for feedback and feature requests.
Priority onboarding and custom integrations.

What we ask

A 30-minute feedback call each week.
Permission to use anonymised results in case studies.
Honest feedback on what works and what doesn't.

Questions directors ask.

Can the AI send something without us?: No. Every message, offer, reminder and post waits for a signature from someone on your team who has the right to sign it.
Does Pionyra check our approvals with KHDA?: No. You declare them. Pionyra then refuses any action that needs a missing or expired one, and keeps the record.
Can it answer applicants in Arabic?: Replies are drafted in the language the applicant wrote in, Arabic or English. The workspace itself is in English today.
Do we have to change our academic system?: No. Pionyra stops at enrolment and payments. Timetables, attendance and grades stay where they are.

Your next intake, answered by 8 a.m.

Apply for the founding pilot. We reply to every application ourselves.

Apply for the founding pilot